Job Description

Vaco is hiring an Operations Assistant to support our Retail client. This is a contract opportunity onsite in their Brandenton, FL office 5 days a week.


Overview:
This role will report into the Sr. Facilities Manager. Will help with administrative support, Accounts Recievable, and invoicing support for someone out on FMLA.



Compensation: $21-$25/hour

On-Site: 5 days/week (Bradenton, FL)

Duration: 3 months



MUST HAVE:
Excel + Spreadsheet experience
someone with knowledge of invoices and reconciliation of invoices



Duties and Responsibilities

• Receive maintenance calls and dispatch work orders to vendors.
• Review Work orders in the Peruse system and dispatch work orders to vendors.
• Call stores to review the status of work orders.
• Close work orders that are completed once the invoice is received.
• Other tasks as directed by the supervisor.
• Review invoices in Oracle
• Code invoices onto spreadsheets and closeout work orders
• Maintain department inbox

QUALIFICATIONS:

• High School degree
• Related work experience
• Experience processing invoices and utilizing MS Excel for spreadsheets
• Possesses strong interpersonal skills and communicate effectively by phone
• Strong verbal and written communication skills
• Ability to multi-task and meet deadlines
• Proficiency in Microsoft Outlook, Word, and Excel
• Good organizational skills and attention to detail
• Thrive in a team environment

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