Job Description

Our client, a notable real estate investment manager, is seeking a highly organized and proactive Administrative Assistant/Office Manager to support our San Francisco/Bay Area office. This role is responsible for ensuring a seamless and efficient office environment by integrating people, space, and technology. The ideal candidate will act as a liaison between corporate headquarters and the local office, fostering company culture while providing essential administrative and operational support.

**Please note this is an on-site, temp-to-perm role based in San Francisco, CA. Pay will be $80k/yr.**

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, presentations, and other documents.
• Handle incoming communications (calls, emails, inquiries), ensuring appropriate follow-up.
• Maintain organized filing systems (both electronic and physical).
• Assist in planning and executing company events and meetings.
• Oversee daily office operations to maintain a productive and efficient work environment.
• Manage office and kitchen supply inventory, ensuring adequate stock.
• Coordinate office maintenance, repairs, and vendor services.
• Implement and enforce office policies and procedures.
• Assist with new employee onboarding, including workstation setup and orientation materials.
• Act as a liaison between departments to streamline communication and collaboration.
• Assist with special projects and corporate initiatives as needed.

Qualifications & Requirements

• High school diploma or equivalent required; additional education a plus.
• 3+ years of professional experience in administrative support or office management.
• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities will be considered.
• Notary Public preferred (or willingness to obtain).
• Strong knowledge of facilities operations and administrative best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, and interpersonal skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Please submit your resume for consideration!

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