Location: Miami, FL (Local Applicants Only)

Reports To: CEO

To Apply (REQUIRED) Click on the link below:

About the Role:

We are seeking an experienced, proactive, and ultra-organized Executive & Personal Assistant to support a high-performing serial entrepreneur, Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component — ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution.

You’ll manage schedules, complex travel, business operations, and household logistics — ensuring that life runs smoothly and efficiently on all fronts. 

Key Responsibilities:

• Manage calendars, appointments, and high-level business logistics.
• Conduct inbox triage and handle sensitive communications with precision.
• Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities.
• Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign).

• Coordinate household staff, service providers, and maintenance schedules.
• Manage personal financial transactions and vendor relationships.
• Organize wellness and personal appointments, dining, events, and social plans.

• Plan and book complex, luxury travel itineraries across multiple time zones.
• Optimize trips using loyalty programs, concierge bookings, and detailed agendas.
• Prepare contingency plans for high-end travel experiences.

• Lead and manage special projects from ideation to execution.
• Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools).
• Liaise with stakeholders to keep projects on track.

• 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager.
• Working on-site in the companies 236 m² apartment in Down Town Miami. Monday to Friday 9am - 5pm
• Expertise in calendar management, travel planning, and high-level coordination.
• Tech-savvy with tools like GSuite, Slack, and CRM platforms.
• Discreet, trustworthy, and reliable with strong problem-solving skills.
• Experience working in a high-growth startup or entrepreneurial environment preferred.
• Must have a valid driver's license and own transportation.

• Salary $70k - $105k 
• Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible
• 36 PTO’s Each Year 
• Work directly with a high-impact leader in a role that blends business and lifestyle.
• Room to grow into a Chief of Staff-style role.
• Travel and networking opportunities.
• Competitive salary with performance-based increases. 

  To Apply (REQUIRED) Click on the link below: