Job Description

Summary: We are looking for a creative, detail-oriented mid-level Events Coordinator to support our wide array of annual events. Events Coordinator is responsible for planning, coordinating, and executing all aspects of an event from conception to completion. This includes managing timelines, budgets, logistics, and communication with stakeholders to ensure seamless delivery of both in-person and virtual events. The role requires exceptional organizational skills and the ability to handle multiple projects simultaneously. Events Coordinator works closely with the Director of Events and internal teams to meet the objectives and ensure a high-quality experience for all attendees. Events Coordinator plays a crucial role in the successful execution of events and ensures a memorable, impactful experience for all participants.

Key Responsibilities: • Event Planning: Develop detailed event plans, timelines, and schedules, aligning with client goals and event objectives.

• Budget Management: Create and manage event budgets, ensuring cost-effective solutions while maintaining high standards of quality.

• Vendor Management: Source, negotiate, and coordinate with vendors, suppliers, and venues to secure the best services and pricing.

• Logistics Coordination: Manage all logistical aspects of the event, including venue setup, AV equipment, catering, transportation, and accommodation.

• Attendee Management: Oversee attendee registration, ticketing, communications, and special requests, ensuring a smooth and organized experience.

• Post-Event Evaluation: Gather feedback from attendees, vendors, and stakeholders; analyze event outcomes to measure success and identify areas for improvement.

Travel- Ability to travel on a monthly basis.

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