Administrative Assistant Job at The Planet Group, Brooklyn, NY

TEFaRGNrZWRnV0REZ3Nrd3dLTkJMNEZNU3c9PQ==
  • The Planet Group
  • Brooklyn, NY

Job Description

Administrative Assistant

Contract

3-4 months with a chance to convert to perm

$22-23

Start ASAP

Process- onsite interview

Industry- Non-profit, social services (healthcare & employment services), about 300 employees

Hours- 8:30-4:30 with 1 hour lunch (35 hours per week)

Location- 630 Flushing Ave. Brooklyn, NY (right at Flushing Av G subway stop - need public transportation to get to this location - no drivers please)

WFH situation: Onsite daily

Background- yes

Why Open- Busy / need extra help. This non-profit just launched a new program on 10/1/25, and the program is very busy. Looking for an Admin with experience working at a non-profit or experience supporting underserved populations like substance abuse, mental illness or people receiving cash assistance.

Must haves:

-2+ years of general administrative experience

-Good communication skills (greet guests & answers phones)

-MS Office (Outlook, Word & Excel)

Preferred:

-Non-profit or social services industry

-Bilingual (Spanish / English)

-PowerPoint (to help create slides for their Case Workers)

Job Description:

A non-profit (social services provider) is looking for an Administrative Assistant.

Essential functions :

  • Tracking daily attendance and updating SEAMS & Credible
  • Collecting participant timekeeping hours (email, fax, hard copies)
  • Collecting and reviewing excused documentation during workshops
  • Ensuring all documents meet program compliance standards
  • Processing daily FTR/FTC and generating the pending FTC list
  • Distributing transit cards and maintaining accurate signature logs
  • Reconciling transit cards with management
  • Scanning, copying, uploading documents to Credible and shared drives
  • Addressing outstanding rosters daily
  • Providing backup coverage for reception/front desk
  • Assisting with client enrollment
  • Supporting additional program tasks as needed

Skills :

  • High School Diploma/GED and 2+ years of relevant administrative experience
  • Strong customer service, communication, and organizational skills
  • Proficient with computers, online systems, and data entry
  • Proficient with MS Office Suite
  • Experience with under-resourced or public assistance populations preferred
  • Ability to multitask in a fast-paced environment
  • Bilingual (Spanish / English) preferred

Job Tags

Permanent employment, Contract work, Fixed term contract, Immediate start, Work from home,

Similar Jobs

GienTech

Freelance Translator - Multi Language Job at GienTech

1. Do Translation/Review on online platform (we would provide relevant training)2. Proactively good search of reference materials during translation, raise valid queries during translating3. Do final check according to PM's requirements4. Implement feedback if any

Harnham

Staff Data Scientist - Sales Analytics Job at Harnham

 ...Staff Data Scientist Sales Analytics Location: San Francisco (Hybrid) Salary: $200250k base + RSUs This fast-growing Series E...  ...in data science or advanced analytics roles, with significant time spent in B2B SaaS or developer tools environments. Technical... 

Tricorp Group, Inc.

Bid Coordinator / Office Admin Job at Tricorp Group, Inc.

Tricorp Group is seeking an experienced bid coordinator / office administrator. Bid coordinator will work with the Estimating department and other office administrators. Responsibilities for this position and required skills include: Bid Coordinator Tasks include: ...

Harper Associates

Nanny Job at Harper Associates

NANNY / FAMILY ASSISTANT Seeking a warm, reliable, and organized Nanny/Family Assistant to provide attentive childcare and manage daily home operations for a busy family with several children. Parents are described by other staff as extremely nice and easy to work for...

Hengrui Pharma

Head of Analytical Sciences, Biologics Development— 恒瑞-全球精英计划 Job at Hengrui Pharma

 ...We are seeking a highly experienced and strategic scientific leader to serve as the Head of Analytical Science, Biologics . This individual will oversee all aspects of analytical method development, qualification/validation, transfer, and quality control testing for...