Job Description

Accounts Payable Specialist & Administrative Assistant

Step into a pivotal role with a leading Houston-based real estate investment firm!

Our client is seeking a dynamic AP Specialist & Administrative Assistant to join their team. This is a unique opportunity to blend your financial acumen with your organizational talents, working directly with executive leadership and making a real impact.

Why You’ll Love This Role

• Salary Range: $55,000–$65,000, based on experience.
• Diverse Responsibilities: 40% Accounts Payable, 60% Administrative Support—every day brings new challenges and opportunities.
• Executive Visibility: Work closely with the Chief Accounting Officer and executive team.
• Growth Potential: Expand your expertise in both finance and administration.

What You’ll Do

Accounts Payable (40%)

• Process and record vendor invoices and payments with accuracy.
• Monitor outstanding payables and ensure timely payments.
• Prepare AP aging reports and assist with month-end close.
• Resolve payment discrepancies and collaborate with internal teams.
• Lead the year-end 1099 process, ensuring compliance and timely distribution of forms.

Administrative Support (60%)

• Manage executive calendars, schedule meetings, and handle correspondence.
• Support onboarding, employee experience, and event planning.
• Liaise with vendors (marketing, IT, office supplies) and maintain digital records.
• Prepare documents, presentations, and coordinate travel and expenses.
• Maintain confidentiality and professionalism at all times.

Key Skills & Attributes

• Experience with the year-end 1099 process .
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and collaborative spirit.
• Proactive approach to task management.

Qualifications

• Associate’s degree or higher in Business Administration, Accounting, or related field preferred.
• 1–2 years of AP or bookkeeping experience; administrative experience a plus.

Work Environment

• Full-time, in-office role in Houston, TX.
• Standard business hours with occasional flexibility for special projects.
• Supportive, team-oriented culture.

Ready to make your mark?

If you’re looking for a role where your skills in finance and administration will be valued and rewarded, we want to hear from you. Apply today and join a company that values initiative, integrity, and growth.

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